Deputy Executive Director of Projects

To view the full job brochure which includes salary, benefits and application process information please visit our website at: https://www.alamedactc.org/get-involved/careers-jobs

THE OPPORTUNITY

As an executive team member of the Alameda County Transportation Commission (Alameda CTC), under the direction of the Executive Director and the Chief Deputy Executive Director, this position leads and oversees all aspects of project delivery and programming for the agency; plans, organizes, manages, and provides administrative direction and oversight for all activities of the Projects, Programming and Express Lanes departments; plans, directs, and implements a comprehensive capital program for Measure B and Measure BB projects, including participating in the preparation of the Comprehensive Investment Plan; coordinates assigned activities with other agency departments, officials, intergovernmental and regulatory agencies and various public and private groups; provides professional assistance to the Executive Director and Chief Deputy Executive Director in areas of expertise; and performs related work as required.

 THE IDEAL CANDIDATE WILL:

• Serve as the “Single Focal Point” of the Commission’s project programming and delivery efforts, covering all phases of the project development process from preliminary engineering to construction administration and maintenance.
• Have experience overseeing and strategically guiding the development and delivery of a large capital program, including all phases of project development and delivery.
• Possess a thorough understanding of current transportation funding practices, procedures, and policies at the Federal, State, regional, and local levels.
• Have comprehensive experience working with and leading multi-disciplinary project teams, including professional consultants.
• Conduct complex transportation engineering research projects, evaluate alternatives, make sound recommendations, and prepare effective technical reports.
• Effectively represent the department and the Commission in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
• Select, train, motivate, and evaluate the work of staff and train staff. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

EXAMPLE OF ESSENTIAL RESPONSIBILITIES

• Assumes full management responsibility for all aspects of programming and project delivery for engineering projects, services, and activities, including Measure B and Measure BB project planning and implementation, feasibility analysis, environmental studies, and contract management.
• Directs the Commission's project development program, including controlling the schedule of environmental review, design, right-of-way acquisition, and construction of projects; conducts feasibility analyses; controls all project costs; maintains outside project funding; monitors plan review process to ensure design quality and reduce potential for changes during construction; ensures project scope meets intent of the expenditure plan; and minimizes the Commission's liability during project construction.
• Works closely with Commission staff and other governmental agencies on engineering and policy issues to coordinate project sponsor activities with other affected agencies ensuring projects are delivered on schedule and within budget.
• Develops consultant requests for proposals for professional and/or construction services and advertising and bid processes; evaluates proposals and recommends project award; negotiates and administers contracts after award; ensures contractor compliance with agency standards and specifications and time and budget estimates; analyzes and resolves complex problems that may arise; recommends and approves field changes as required.
• Oversees close-out of agency projects, including auditing project charges, terminating outstanding agreements, and preparing appropriate paperwork and records regarding the project.
• Participates in the preparation of the Comprehensive Investment Plan; directs forecasts of project expenditures and project funding.
• Manages and participates in the development and administration of the department's annual budget; directs the forecast of funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within agency policy, appropriate budget, service, and staffing levels.
• Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including project priorities; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
• Develops, reviews, and implements policies and procedures to meet legal requirements and agency needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships.
• Oversees transportation engineering research and analysis studies, including assessment of travel projections, land use and environmental impacts, and funding options; develops comprehensive technical and professional reports including findings and recommendations.
• Serves as liaison for the department to other agency departments, elected officials, outside agencies, and the public; attends meetings in various locations; provides staff support to agency, committees, and task forces; participates in community events and workshops that provide public information regarding agency programs, projects, and services; explains and interprets agency programs, policies, and activities.
• Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Executive Director or Chief Deputy Executive Director.
• Monitors changes in laws, regulations, and technology that may affect agency or departmental operations; implements policy and procedural changes as required.
• Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.

KNOWLEDGE AND ABILITIES

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Budget development, contract administration, agency-wide administrative practices, and general principles of risk management related to the functions of the assigned area.
• Organizational and management practices as applied to the analysis and evaluation of projects, programming, policies, procedures, and operational needs.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles, practices, and techniques used in the conduct of effective transportation engineering programs, including project planning processes, environmental review, funding requirements, and contract management.
• Principles and practices of environmental impact assessment and related regulatory processes.
• Recent and on-going developments, current literature, and sources of information related to transportation engineering projects.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Techniques for effectively representing the agency in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations, and the public.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and agency staff.

 QUALIFICATIONS

• Possession of a baccalaureate degree from an accredited four-year college or university with major coursework in civil, traffic, or transportation engineering or a closely related field. Possession of a Master's degree in Engineering, Engineering Management, and/or Public Policy is strongly desired.
• Ten (10) years of progressively responsible managerial experience in transportation engineering, including project management, planning, programming, environmental, design, traffic, construction, and maintenance;
• Six (6) years of managerial/supervisory experience;